About the Company

We are a reputed German automotive company specializing in commercial vehicle spare parts, known for precision, reliability, and high-quality standards. As part of our regional expansion, we are looking for a highly organized and professional Office Secretary / Administrative Assistant to support daily business operations.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to management and internal teams.
• Manage office communications including emails, phone calls, and correspondence.
• Maintain and organize office files, records, and documentation (digital and physical).
• Schedule meetings, appointments, and travel arrangements for management.
• Prepare reports, presentations, and business documents as required.
• Handle incoming inquiries and coordinate with clients, suppliers, and internal departments.
• Assist in HR-related administrative tasks such as onboarding documentation and employee records.
• Monitor office supplies and coordinate procurement when necessary.
• Ensure smooth day-to-day office operations and maintain a professional work environment.
• Support coordination between departments such as sales, logistics, and finance.

Desired Candidate Profile

• Bachelor’s degree or diploma in Business Administration, Office Management, or related field.
• Minimum 2–4 years of experience in a similar administrative or secretarial role.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with ERP systems (preferably Microsoft Dynamics 365) is an advantage.
• Excellent written and verbal communication skills in English.
• Professional demeanor with strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Prior experience in automotive or trading companies is a plus.

What We Offer

• Stable and professional work environment within a German organization.
• Competitive salary and benefits package.
• Opportunities for career growth and skill development.
• Exposure to international business operations.