Professional with extensive experience of 12+years in Administration

Administration Supervisor – 12/2023 – Present, Royal Technology Solutions, Abu Dhabi, U.A.E

•Overseeing office facilities spanning 20,000 sqft in Abu Dhabi.

•Managing 7 inhouse vehicles for daily operations.

•Lease Renewal/Management of RTS offices. Also Trade License renewal of all RTS offices, accommodations & warehouses.

•Planning, Scheduling and Coordinating with MEP service providers for any maintenance issues in the Offices.

•Leading and managing the administrative team, providing guidance, support, and supervision as required.

•Supervising administrative functions such as facilities management, office equipment and supplies, and office security.

•Managing and maintaining records and documentation, ensuring compliance with company policies and legal requirements.

•Managing and monitoring the administrative budget, ensuring that expenditures are within budgetary constraints.

•Verifying & supervising purchase requisitions & procurements.

•Sending weekly Admin related reports to senior management.

•Ensuring timely payments of bills, expenses.

•Monthly visitation to all company facilities like staff accommodation, warehouses other offices etc. and send reports.

•Coordinating purchase of new assets such as laptops, SIM cards, welcome kits, pantry, washroom items etc. and ensuring inventory control and timely replenishments are maintained.

•Supervising fit out projects & modification wors in the offices

Senior Admin Executive- 11/2019 – 12/2023, VFS Global – Abu Dhabi, U.A.E

•Overseeing office facilities spanning 42,000 sqft in Abu Dhabi.

•Managing 15 outsourced vehicles for daily operations alongside maintenance of 5 company-owned vehicles.

•Supervising outsourced office boys, drivers, and cleaning staff for daily operations totaling around 24 staff members.

•Seeking new commercial office and residential spaces for company operations and staff accommodation, including space planning, rental negotiation, and market study.

•Lease Renewal/Management as per the Budget outlined along with Trade License renewal.

•Controlling various vendors and suppliers for monthly procurements of Stationery, Grocery, Office Inventory, Printed Stationery, Uniform material, and Office requirements.

•Planning, Scheduling and Coordinating with FM service provider for any maintenance issues.

•Fit out projects in UAE for New Visa Application Centres.

Admin Assistant- 05/2013 – 10/2019, Marks and Spencer – (Al-Futtaim Group) – Abu Dhabi, U.A.E

•Issuing of Purchase order for Material movements from Warehouse to Stores (replenishment).

•GRN Posting with scanning of articles from the delivery in SAP, Cycle Inventory and Annual Stock count. Stock consolidation, Clearance of IDOCS and addition/deletion of Articles in SAP.

•Cash reconciliation, generating sales reports and posting data in SAP. Scheduling PPM for the Store by coordinating with Mall management.

Assistant operations manager – 10/2011 – 12/2012, Reliance Retail Limited – Bangalore, India

•Managing the store operations for the premise area of 6,500 square feet by ensuring maintenance issues are sorted out through timely escalation to concerned team inorder to ensure that the daily store operations is not affected.

•Procurement of FMCG, fruits and vegetables stock from warehouse through indenting & process GRN.

•Following up for the monthly & quarterly maintenance of freezers, chillers, generator, Air conditioners & other office machines.

•Supervision of the security team & housekeeping staff by keeping a proper track of attendance & inspection of the tasks carried out as per the checklist in washrooms, staff pantry & back of house.

•Maintain up to date records of licenses, permissions & other compliances to follow all audit procedures.

•Training and development of the staff towards new methods and techniques of store operations.

•Handling of customer queries & complaints.

Educational Qualification

Master of Business Administration, Visvesvaraiah Technological University, Belgaum, Karnataka, India.

Skills

• Facility Management

• Administration

• Process improvement strategies

• Asset management

• Contracts management

• Fleet management

• Vendor management

• Customer Service

• Relationship management

• High Value Project Management

• Inventory Management

Technical skills

• SAP – material management

• Microsoft Office Proficiency

• Ariba vendor & customer portal

• Retail Pro Software Management

• RSA Archer vendor management

Additional information

Valid UAE driving license.