Executive Assistant seeks Job

Female Jordanian Seeks Job,

Education: Diploma of Business Management

Al Fardan Group                                                                                                      May, 2016 – Present

PA to the Executive Vice Chairman                                                                        Dubai, United Arab Emirates

1.       Work closely with the Executive Vice Chairman, managerial, directorial executives and staff to provide personal & administrative support including draft, review, discuss, negotiate and amend contracts, quotation offers, memorandums, business letters, and all correspondences required.

2.       Offer commercial and residential properties for rent or sale, discuss & negotiate the tenancy contracts terms & conditions with tenants & higher management, draft, issue and renew tenancy contracts of commercial and residential properties.

3.       Manage properties maintenance across UAE.

4.       Proceed with the shipments and import of Jewelry, Pearls, Diamonds and branded Watches from many countries around the world to Dubai port, release shipments and deliver stocks to shops for display, arrange stocks reports and databases.

5.       Proceed with registrations of firms from A to Z and communicate with governmental authorities.

6.       Cooperate with advocates for registration of legal cases against tenants and follow up with all parties.

7.       Compile, issue, renew, and record expiry dates of all official documents, (i.e. passports, visas, EIDs, vehicles registrations, yachts registrations, labor contracts, and vehicles parking contracts.

8.       Coordinate with insurance companies for issuance or renewal of vehicles, yachts, visas, contracts, medical insurances policies, and provide all types of insurance required.

9.       Coordinate with V.A.T. agencies, draft V.A.T. reports, send it to the Finance for discussion and approval, coordinate with tenants for return of V.A.T. and payments.

10.    Attend commercial banks to deposit large amount of cash payments, and rental cheques.

11.    Recruit employees, create internal labor contracts, job descriptions, letters of termination, undertaking letters, transfer letters, leave application forms, absence reports, sign in & sign out reports.

12.    Send and reply to official emails on behalf of the management, record them in system.

13.    Aware and discuss visa and UAE labor Law, Rules & Regulations with the employees.

14.    Settle company outstanding & invoices.

15.    Coordinate to install Biometric and CCTV systems.

16.    Design the company website, promotional items, catalogues and brochures.

17.    Provide foreign visas, book air tickets, hotels and limos.

18.    Create PowerPoint Presentations, Company introductions, and organizational charts.

19.    Schedule meetings & appointments, ensure appointments, meet with clients and visitors of behalf of the management.

20.    Book travel tickets, hotels & accommodations, provide travel visas, schedule flights, and rent vehicles & Limos, coordinate with Majlis VIP service at Dubai International Airport.

21.    Translate languages.

22.    Receive guests, welcome them, and make sure the concerned person is aware of their visit.

23.    Run the office in the absence of the management.

24.    Create filing system, scan and record files and documents.

25.    Attend to phone calls and take messages.

26.    Handle petty cash, expenditures and reimbursements.

Nespresso                                                                                                                Apr, 2002 – Mar, 2014

Operations Assistant                                                                                               Dubai, United Arab Emirates

1.       Assist the Operations Manager with his daily tasks including draft, review, discuss and amend contract agreements, quotation offers, circulars, memorandums, reports, forms, and any letters required.

2.       Shipped Nespresso equipment, coffee, and chocolate from Switzerland to Dubai, insured shipments, and finalized procedures with customs office.

3.       Arranged stocks quantities through oracle system and sent it to management.

4.       Renewed and issued food health certificates HAACP, and all necessary documents or contracts required.

5.       Coordinated with the HAACP training center to provide staff with training courses.

6.       Drafted PowerPoint Presentations, Company introductions, and organization charts.

7.       Scheduled daily agenda and appointments, coordinated meetings and meeting room.

8.       Translated from Arabic to English and vice versa.

9.       Replied to emails on behalf of the management, filter email and mail, and distributed posts on priority.

10.    Book and reserve travel tickets, hotels and accommodations, provide travel visas, schedule flights, and rent cars for all management members & families, staff and guests.

11.    Design and create company website, promotional items, catalogues & brochures and commercial advertisements.

12.    Receive guests, welcome them at the company and make sure the concerned person is aware of their visit on behalf of the management.

13.    Run the office in the absence of the management.

14.    Responsible for the filing system.

15.    Attend to phone calls and take messages.

16.    Handle petty cash, expenditures and reimbursements.

PERSONAL PARTICULARS

·       Date of Birth                : 04 May, 1980

·       Nationality                  : Jordanian

·       Visa Status                   : Employment Visa

·       Known Languages       : Arabic (Native) & English (Expert)

·       UAE Driving License     : Available

·       Vehicle                        : Available