We are looking for a professional and highly organized administrative anchor to manage daily office operations, executive schedules, and front-desk diplomacy.

About The Company
We are a well-established German automotive organization specializing in high-quality commercial vehicle running gear systems and spare parts. Known globally for over a century of engineering excellence, precision, and reliability, our regional headquarters drives business across the Middle East and Africa. To ensure seamless daily corporate operations, we are seeking a polished and efficient Office Secretary cum Admin Assistant (Female Candidate) to join our office in JAFZA, Dubai.

Key Responsibilities

• Office Administration: Manage daily office operations, maintain office supplies inventory, and ensure a pristine, professional office environment.
• Executive Support: Coordinate schedules, manage calendars, and arrange travel itineraries, flights, and hotel bookings for management.
• Visitor Relations: Act as the first point of contact for corporate guests, demonstrating a warm, professional, and welcoming demeanor.
• Communication Management: Screen and direct incoming calls, manage corporate emails, and handle incoming/outgoing courier packages.
• Documentation & Filing: Maintain a secure, highly organized physical and digital filing system for corporate documents and contracts.
• Meeting Coordination: Schedule, prepare rooms, and take minutes for internal corporate meetings and distributor conferences.
• ERP & Expense Entry: Assist with basic data entry, expense tracking, and vendor invoicing using company administrative tools.

Desired Candidate Profile
Education: Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related discipline.
Experience: Proven track record in an administrative, secretarial, or front-office role within the UAE.
Corporate Demeanor: Professional presentation with strong, polished interpersonal and communication skills.
Software Skills: High proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) for professional business drafting.
Data Discretion: Proven ability to handle highly sensitive executive schedules and confidential business information with absolute integrity.
Industry Context: Prior experience working within structured multinational companies, automotive sectors, or trading firms is a plus.
Languages: Total fluency in English is mandatory; additional regional language skills are a benefit.

Core Skills Required

• Executive Calendar & Travel Management
• Professional Business Correspondence (Written & Verbal)
• Office Organization & Inventory Control
• Information Discretion & Confidentiality
• MS Office Suite Mastery

What We Offer

• Brand Heritage: Stable employment within a tier-one German enterprise with a long global history.
• Financial Reward: Competitive fixed salary (AED 3,000 – 5,000) dependent on experience, plus standard UAE labor law benefits.
• Work Environment: A structured, professional, and supportive international workspace.
• Development: Practical exposure to global corporate business standards and internal growth paths.