Location: Barsha First, Dubai, UAE

Reports to: Office Manager / HR Manager

Job Overview:
We are seeking a professional and efficient Receptionist cum Office Administrator to manage our front desk and perform a variety of administrative tasks. The ideal candidate will have excellent communication skills, be organized, and possess the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities:
Front Desk Management:
Greet and welcome visitors in a friendly and professional manner.
Answer, screen, and forward incoming phone calls.
Handle inquiries from clients, vendors, and employees, directing them to the appropriate department or staff member.
Manage the reception area, ensuring it is clean, organized, and well-maintained.

Administrative Support:
Assist in the day-to-day administrative operations, including managing office supplies, handling mail and courier services, and maintaining office equipment.
Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
Assist in preparing reports, memos, and other documents as needed.
Handle data entry, filing, and record-keeping tasks.

Office Coordination:
Coordinate with various departments to ensure smooth office operations.
Support HR activities, such as onboarding new employees and maintaining employee records.
Assist in organizing company events, meetings, and conferences.
Manage office inventory and place orders for supplies when necessary.

Customer Service:
Provide high-quality customer service to clients and visitors.
Address and resolve any issues or concerns that may arise at the front desk.
Assist in handling customer inquiries via phone, email, and in-person.

Qualifications:
High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.
Proven experience as a Receptionist, Front Office Representative, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with office equipment, such as printers and fax machines.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to work independently and as part of a team.
Professional appearance and attitude.

Preferred Skills:
Experience in customer service.
Knowledge of office management systems and procedures.
Basic bookkeeping skills.